ED- Administrative Specialist

About us:

At Jungheinrich Digital Solutions Spain, our international teams collaborate across digital, technical and specialised corporate domains to support Jungheinrich's global business. As part of the company's Business Excellence Center network, we help drive innovation, operational excellence and continuous improvement across the Group. Here, you will find an international environment, exciting challenges and opportunities to grow while making a real impact.

About the role:

We are looking for an Administrative Specialist to join our Management Team. This role involves handling various administrative tasks, including document management, expense tracking, and invoice processing. We are seeking a proactive person who thrives in a dynamic environment and demonstrates strong organizational and interpersonal skills.

Main Responsibilities:

• Document Management: maintain proper filing and organization of administrative documents.

• General Administrative Tasks: support daily operations with administrative duties.

• Expense and Invoice Management: track internal expenses and process invoices efficiently.

• Accounting Firm Liaison: serve as a contact for the external accounting firm. Deep knowledge of accounting and financial records. Preparation of profit and loss accounts, balance sheets, financial adjustments, and accounting entries.

• Data Protection: ensure compliance with data protection regulations when working with external providers.

• Health and Safety Committee: participate in the committee, organize follow-up meetings, and ensure action points are addressed. Lead the implementation and management of Health and Safety initiatives to ensure compliance with regulations and promote a safe working environment for all employees.

• Labour Risk Prevention: ensuring safety standards are maintained. Updating the pertinent information and documents regarding LRP such as mandatory training courses for employees, prevention plan, emergency measures, etc. Be part of the security team when fire drills are taking place ensuring a safe and organized evacuation.

• Travel arrangements.

• Support to the HR Dept: attention to employees (benefits, expenses, time tracking tool…)

• Office Management support: the role will provide support with key office management tasks.

Requirements:

• Degree in Administration or a related field (desirable)
• At least 5 years of experience in a similar administrative role.
• Intermediate to advanced English (B2 level or higher).
• Strong communication and interpersonal skills.
• Excellent attention to detail and accuracy.
• Flexible, eager to learn, and adaptable.
• Comfortable working in a fast-paced, dynamic environment.
• Team spirit.
• Nice to have: Interest in working with numbers.

What do we offer?

• Cross-cultural environment (more than 20 nationalities working together).
• Friendly atmosphere and excellent team spirit.
• Challenging and creative environment
• Flexible work schedule.
• Home office.
• A great new office located in Gran Vía!

Looking forward to hearing from you!