FG - Administrative Specialist (f/m/d)

About us:

Without Jungheinrich your shopping cart would probably remain empty. And it does not stop there! Every day our devices transport millions of goods in logistics centres all over the world.

Our mission at Jungheinrich Digital Solutions Spain is next level intralogistics powered by technology, passion and a great team spirit.

We are an international corporate IT Hub based in the heart of Madrid and develop intelligent warehouse management solutions and process-reliable warehouse automation for our customers to make their lives easier.

About the role:

We need an administrative trainee who can help our administration team to support various activities.

Key Responsibilities:

• Document Management: maintain proper filing and organization of administrative documents.
• General Administrative Tasks: support daily operations with administrative duties.
• Expense and Invoice Management: track internal expenses and process invoices efficiently.
• Accounting Firm Liaison: serve as a contact for the external accounting firm. Deep knowledge of accounting and financial records. Preparation of profit andloss accounts, balance sheets, financial adjustments, and accounting entries.
• Data Protection: ensure compliance with data protection regulations when working with external providers.
• Health and Safety Committee: participate in the committee, organize follow-up meetings, and ensure action points are addressed. Lead the implementationand management of Health and Safety initiatives to ensure compliance with regulations and promote a safe working environment for all employees.
• Labour Risk Prevention: ensuring safety standards are maintained. Updating the pertinent information and documents regarding LRP such as mandatorytraining courses for employees, prevention plan, emergency measures, etc. Be part of the security team when fire drills are taking place ensuring a safe andorganized evacuation.
• Travel arrangements.
• Support to the HR Dept: attention to employees (benefits, expenses, time tracking tool…)
• Office Management support: the role will provide support with key office management tasks.